4205 GATEWAY DR. STE. 102     • • •     COLLEYVILLE, TX 76034     • • •     METRO 817.267.6698



Services

Accommodations

Close only counts in horseshoes and hand-grenades…and site selection. With a little direction from our clients as to where they think they would like their program to be held, ESP goes to work. Keeping the program’s goals, objectives and budget top of mind, ESP researches dude ranches to conference centers and limited service villas to Complete Meeting Packages for guest accommodations and presents them to our clients in an easy-to-digest snapshot of properties that meet the criteria. Once our clients indicate which venue they want to pursue, we negotiate the contract, maintain the rooming lists and work with the staff to ensure that the contract is executed correctly and all room requests are accommodated.

Audio Visual & Technical Support

Audio visual equipment has matured beyond simple microphones and screens. Today, effective stage productions engage the audience while maintaining their educational value. And, as the world of technology continues to evolve, clients rely on ESP to keep abreast of the changes so their next meeting and event incorporates the latest equipment trends like Audience Response Systems that provide instantaneous feedback and Webcasting that replaces costly travel expenses.

And technology does not have to end at the edge of the stage. ESP uses advancements in lighting and projections as an extension of the event décor to help brand the event or add decorative elements that would other wise be too costly. For a recent outdoor 100-anniversary event, projectors attached to the tent’s supporting poles were used to display the developmental phases of the brand’s logo through the years.

Awards, Amenities & Collateral

ESP will work with our extensive list of suppliers and partners to create the perfect room amenity or award for your next meeting or event. From a custom printed digital frame or iPod to a unique plaque or trophy, ESP can provide whatever you need to make your program a success.

Collateral material can be crucial to a meeting – let ESP create it for you. ESP will work with our printer to design and/or print all necessary materials such as notebooks, comment cards and folders ensuring all guests get exactly what they need.

Entertainment

Using the experience gained from over two decades of coordinating meeting and events and utilizing our extensive list of suppliers and partners, ESP will find the perfect talent solution for your program. We have entertained audiences with Cirque Du Soleil-type performers in Florida and Broadway performances in Texas. Our most corporate of corporate clients have rolled in the aisles at custom-created comedy acts and the most jaded of guests have been astonished to experience a private viewing of King Tut’s treasures.

From pit row in Daytona Beach to the orchestra pit in New York, ESP has the creativity to offer the entertainment that will create a lasting memory for your guests.

  • Speaker and Talent Selection
  • Meeting Facilitators
  • Tradeshow Personnel and Entertainers
  • Team Building Activities
  • Celebrity Bookings
  • Photography – Still & Video Reprise
  • Musicians
  • Sporting Events & Tournaments
  • Contract and Rider Negotiation

Events & Themed Décor

When it comes to events, our name says it all. Event Source Professionals inc. is the total resource solution for event management that focuses on our clients’ objectives and budget to maximize opportunities and surpass our clients’ expectations. We call it "turning your vision into reality."

The ESP staff has earned the nickname "Human Rolodex" because we have a reputation for injecting unusual or unexpected elements into each event resulting in lasting memories for all who attend. If we can’t find the element we’ve imagined, we create it. It could require teaching a Southern vendor the Northern skill of roasting chestnuts, or turning a building’s atrium into a winter wonderland complete with ice skating on a frozen pond. It could result in delighting 500 children by giving them their own live Beta fish at the conclusion of an event or 100 CEOs with a surprise "crazy bowling" tournament in place of their traditional casino party.

Managing the intricate pieces of any event with creativity and flair can be time-consuming and challenging; with ESP "behind-the-curtain", you are free to take the stage. Let ESP "turn your vision into reality" through:

  • Event & Theme Development
  • On-site Management
  • Budget Development and Financial Management
  • Hotel & Venue Selection
  • Food & Beverage Selection
  • Air & Ground Transportation Selection
  • Registration Management
  • Event Staffing
  • Speakers
  • Entertainment
  • Impersonators
  • Photography
  • Stage Productions
  • Themed Décor
  • Tented Events
  • Sporting Events & Tournaments
  • Awards & Amenities
  • Collateral Materials
  • Custom Logo Items & Merchandise
  • Audio Visual & Technical Support
  • Security
  • Detailed Program Accounting and Invoice Reconciliation

Food & Beverage

Tired of the same old "rubber chicken" dinner? ESP has the solution. We search for unusual function space within the headquarter venue and coordinate menus that incorporate the theme into each course. From the "Fire and Ice" theme that featured only red and blue menu items to miniature cotton candy snacks suspended from neon tree branches to support a futuristic event featuring the B52’s band, ESP is constantly striving to stretch the décor and entertainment budget through event marketing. ESP has created team cooking competitions where the creations were served in place of a meal and often threads the culinary specialty of the area and the area’s celebrity chefs into the event. Of course, observing individual guests’ dietary restrictions is paramount.

Meeting & Convention Planning

From large to small or national to international, ESP is able to create any type of meeting or convention. Relying on years of corporate meeting planning and tradeshow management, and by keeping the program’s goals, objectives and budget top of mind, ESP is able to handle every small detail that goes into the planning process. In addition, our on-site management team will ensure that the event runs smoothly while maximizing the ROI.

  • Hotel & Venue Selection
  • Registration Development & Management (on-site & off-site)
  • Budgeting
  • Contract Negotiation
  • Air & Ground Transportation Selection & Management
  • Food and Beverage Selection & Off-Site Catering
  • Audio Visual and Technical Support
  • Meeting Collateral
  • Awards & Amenities
  • Themed Décor and Events
  • Activities & Entertainment
  • Photography
  • Stage Productions
  • Convention & Tradeshow Coordination and Exhibit Services
  • Off-Site Dinners & Events
  • Companion Programs
  • On-Site Administration Support
  • Detailed Program Accounting and Invoice Reconciliation

Site Selection

Need a change of scenery? With our vast knowledge of local, national and international venues, ESP will uncover the perfect and unique lodging or venue for your next meeting or event. Using our clients’ program specifications, ESP searches for unexpected venues certain to enhance the vision for the program – and often for no more than a standard venue would cost. Think beyond convention centers and resorts, and envision your guests’ reaction as the massive door of an airplane hanger rises to reveal your new product. Or imagine budget dollars normally used to pay for temporary décor, enabling your guests to exclusive enjoyment of a nationally touring museum exhibit. With ESP proven track record of out-of-the-box thinking and extensive list of suppliers and industry partners, the possibilities are limitless.

Team Building

Team building is a powerful business tool; it allows for a group to refocus on shared goals and priorities. By creating programs specifically designed for your company, we can facilitate your group’s growth into a stronger, more cohesive and supportive unit. Level the playing field by throwing out the ropes course, and embracing a scavenger hunt that culminates with a community service activity. Or bring out the inner child in your guests by creating a Beach Olympics competition that includes sand-castle building as a skill. You provide the players, and ESP will provide a fun, yet motivating and rewarding experience.

Travel & Transportation

Before your guests can enjoy your program, they have to get there. Although ESP’s services have grown over the years, we never forget that we began as a Destination Management Company. Then, the question was buses, sedans or limousines in the Dallas/Fort Worth metroplex. Now, as holder of the IATA designation, ESP routinely makes travel and tour arrangements for any size domestic or international program. ESP’s Services include:

  • Air Travel
  • Cruises
  • Airport Transfers
  • Meet & Greet Staff
  • Ground Transportation utilizing:
    • Limousines
    • Party Buses
    • Charter Motor Coaches
    • Mini Buses
    • Specialty Vehicles
    • Company Signage
  • Tour Arrangements


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